Student ResourcesAcademic Advising
Get the Most out of Advising
There are important steps you need to take in order to get the most out of your advising appointments. While choosing courses is an important component of the advising meeting, having courses selected and two possible schedules created before your appointment opens the door for you and your adviser to talk more in depth about courses and how they will be beneficial to your future. Additionally, coming prepared will allow for more time to discuss your long-term goals, personally and professionally, and will help you get to know your adviser better.
Not sure where to begin? Use the resources below to begin understanding academic policies, procedures, and degree requirements. You can also contact a staff member or peer adviser to get started! We are here to help!
Spring 2021 Registration Dates
- Seniors: Monday, November 9th
- Juniors: Tuesday, November 10th
- Sophomores: Wednesday, November 11th
- First-Years: Thursday, November 12th
Check your portal for your specific registration time!
Our GPA calculator was created by former student Marta Aleszewicz specifically for Saint Mary’s University students, faculty, and staff.
Classification of Students
- 0-23 earned credits: First-Year
- 24-55 earned credits: Sophomore
- 56-86 earned credits: Junior
- 87+ earned credits: Senior
Advising and Registration Resources
In addition to using tools in your portal such as your transcript and degree audit, utilize the following to help you plan your schedule:
For all students:
- Class Scheduling Grid – NEW FILLABLE VERSION
- Long-Term Course Planning Worksheet – NEW FILLABLE VERSION
- Undergraduate Majors and Minors (2020-2021 Catalog Link)
- Major Pathways
- Academic Advising Notes
- Important dates and reminders
- How to withdraw from a class online
- How to declare your major, minor, and/or IGEP minor online
- Who to contact regarding transfer credits and summer classes
- Updates, course changes, and new courses (within IGEP and departments)
For students enrolled spring 2018 and prior (Legacy Program):
For students enrolled fall 2018 and after (IGEP):
2020-2021 Course Catalog
Watch this tutorial to learn about the new registration features and learn how to register for courses!
Your Academic Adviser
Your faculty adviser’s name is listed at the bottom of your portal homepage. Note: If you recently declared your major, you may still see your former adviser listed but you should be primarily working with your new major adviser.
Your Advising Appointment
Look for communication from your faculty adviser on how to sign-up. Ideally, you want to meet with them 2-3 times each semester but for sure once before your registraion window open to confirm your plan for the next semester.
Making Schedule Adjustments
- Connect with your adviser before making any changes.
- If you want to make a change before the add/drop deadline, you can do so directly via your portal.
- If you want to make a change after the add/drop deadline, you will need to request a formal course withdraw in which the following should be noted:
- A final grade of W will be entered on your transcript which does not impact your GPA.
- If withdrawing from a course or courses will put you below 12 credits, you need to email the following office(s) (as applies) to see how this may impact you:
- Financial Aid: email@example.com
- Athletics: firstname.lastname@example.org
- No schedule changes can be made after the course withdrawal deadline has passed.
How Do I Withdraw From a Class?
- The last day to withdraw from a semester-length course is November 9th. To withdraw from a course please email your faculty adviser the name of the course you’d like to drop and any concerns or questions you have about dropping the class. If your faculty adviser agrees that dropping the class is the best option, your adviser will notify the registrar’s office (email@example.com) and they will take care of withdrawing you from the course and notifying the professor of the class.
Declaring your Major, Minor, and/or IGEP Minor
You can declare your major, minor, and IGEP minor by putting in a request to have the online declaration form completed. You can also add, change, and/or drop a major, minor, IGEP minor as well.
Email the following to declare:
- Major or academic minor: Department chair of that major or minor
- IGEP minor: minor coordinator of the IGEP minor you want to declare
Addressing Registration Holds
Credits for Transfer
Use the key below to determine who to contact based on the course you have taken or hope to take:
- Major or minor course – Department chair of the major or minor
- IGEP course – Coordinator of IGEP minor or associate dean for General Education
- Self, Society, and the Sacred: Dr. Erich Lippman at firstname.lastname@example.org
- Environmental Sustainability: Dr. Ben Pauli at email@example.com
- Global Diversity and Social Justice: Dr. Erin Mae Clark at firstname.lastname@example.org
- Creativity and Inquiry: Dr. Patrick O’Shea at email@example.com
- All other IGEP questions: Dr. Carolyn Ayers at firstname.lastname@example.org
- Legacy General Education Program course – Associate Dean of General Education: Dr. Carolyn Ayers at email@example.com
Study and Self-Care Tips During COVID-19
Student Perspective on the Pandemic
A Kwik Break
Take a “kwik” break and check out the Kwik Brain Podcast by Jim Kwik; a world expert in speed-reading, memory improvement, and optimal brain performance. His podcasts are short but engaging, and he provides you tools and action steps to help you apply his teachings to your life in practical ways. His episodes can help you both inside and outside of the classroom with a range from how to read and study more efficiently to mental health to creating healthy habits. Take a listen!
Check out the Wellness Center website for more resources!
Log Your Study and Wellness Progress
Need some accountability? Consider filling out this Study and Wellness Log on a weekly basis. It includes prompts to help keep you on track with studying and self-care with some helpful tips included as we navigate this time together.
A Comprehensive Guide
Take a look at this comprehensive guide that aims to help you adjust your study habits during COVID-19.