Adviser Resources

Academic Advising

Adviser Resources

Fall 2022 Registration

  • Monday, April 4 : Seniors
  • Tuesday, April 5: Juniors
  • Wednesday, April 6: Sophomores
  • Thursday, April 7: First- Years

Students should check their portal for their specific registration time.

    Classification of Students:

    0-23 earned credits: First Year
    24-55 earned credits: Sophomore
    56-86 earned credits: Junior
    87+ earned credits: Senior

    Important Upcoming Advising Dates and Adviser Workshops:

    • New Adviser Workshop: Tuesday, October 19 at 10 am in Aquinas Hall (SLC208)
    • Advising Q&A: Wednesday, October 20 at 4:30 pm in Toner 9
    • Integratus Advising Workshop: Thursday, October 21 at 12 pm in Salvi Hall
    • Advising Q&A: Monday, October 25 at 12 pm in Aquinas Hall (SLC200)
    • Staff Advising Informational Workshop: November 3 at 12 pm
    • January 25, 2022: : Last day to Add/Drop a course 
    • April 13, 2022 : Last day to withdraw from a semester-long course
    • April 27, 2022 : Deadline for incomplete grades
    • February 21, 2022 : Declaration Day- Toner Lounge
      Advising Appointment Resources

      Google Calendar Appointment Slots & Sharing Your Calendar Link

      Watch this Google Calendar instructional video to create appointment slots on your google calendar.

      Note: students will only see your available appointments when they click your calendar link. They will not see any other details/appointments on your calendar.

      What do I cover during an advising appointment? 

      As a continuous and holistic experience, we encourage all advisers to cover the following topics with each classification of student: 

      First Year: 

      • Major Declaration – should be declared by the second semester of a students First Year
      • Campus Involvement – How is the student getting involved outside of classes? Have they joined any clubs or organizations? Have they established relationships with peers? 

      Sophomore: 

      • Integratus Minor Declaration – There is no set deadline for declaring an Integratus Minor or the Honor’s alternate pathway, but the sooner they declare the better. 
      • Integratus Requirements – after the First Year Experience ends, make sure your student knows the additional Integratus requirements (Cultural Engagement, Wellness Credits, and Oral Communication) and has a plan for when to take them. 
      • Internships, fieldwork, and service learning opportunities

      Junior: 

      • Integratus Capstone – During the second semester of Junior year, make sure your student adds their integratus capstone to their first semester of senior year, or make sure they have a plan to take it during their second semester of their senior year. 
      • Cultural Engagement Experiences – Ensure students are seeking opportunities that qualify for their CE experience. 
      • Internships, fieldwork, and service learning opportunities

      Senior: 

      • Degree Completion Requirements – ensure your student has satisfied all requirements for graduation, including major and integratus minor credits.
        • 120 credits for graduation, 45 of which must be upper division (300/400 Level) 
      • Graduation Application – During the end of their first semester of senior year, students will receive a degree audit from the registrar as well as a graduation application. Be sure your student completes the application if they intend to graduate. 

      During every advising appointment, make sure to check in with your student on the following: 

      1. Degree Completion – requirements left until graduation 
      2. Integratus/Honor Completion 
      3. Student Wellbeing 

      It is important to check in with your student’s well being. A successful student is one who is healthy in all aspects of their student career – academic, social, physical, and health. See below for resources if a student expresses concerns for their ability to be successful. 

      • Mental Health Concerns: depression, anxiety, etc. – Wellness Center (wellnesscenter@smumn.edu or 507-457-1492)
      • Physical Wellbeing: illness, injury, sleep/eating issues, etc. – Wellness Center (wellnesscenter@smumn.edu or 507-457-1492)
      • Learning Struggles: Test taking, study skills, tutoring, time management, etc. – Learning Services (tutoring@smumn.edu or 507-457-6994) 
      • Living Situation: Roommate issues, loneliness, homesickness, etc. – Residence Life (reslife@smumn.edu or 507-457-1640)
      • Paper Writing Assistance: Grammar and citation structure, paragraph and paper structure, editing and proofreading – Writing Center (write@smumn.edu or  612-728-5154); Finding sources and references – Library (wlibrary@smumn.edu or 507-457-1561) 
      • Social/Academic Accommodations – Access Services (accessservices@smumn.edu or 507-457-6994) 
      • Financial Questions: Loans, grants, scholarships, bill pay, financial holds on accounts, financial deadlines, student employment – Cardinal Central (cardinalcentral@smumn.edu or 507-457-6655) 
      Integratus: The Integrated General Education Curriculum

      Integratus is Saint Mary’s integrated learning curriculum that combines a multitude of disciplines as a liberal arts base to accompany every student’s major course of study. As a requirement for all Saint Mary’s students, including transfer students, the Integratus includes the First Year Experience, Oral Communication, Cultural Engagement, Wellness Credits, a Capstone Project, a portfolio, and a unique minor. 

      Integratus Pathway (PDF)

      First Year Experience 

      The First Year Experience must be completed by first year students (23 credits or less) by their third semester on campus. The First Year Experience include: 

      • FYE101 – Anchor Course OR LH110 – Foundations (Honors Program Only) 
      • TH111 – Thinking Theologically 
      • QR101 – Quantitative Reasoning 
      • E130 – First Year Writing 

      Transfer students with 24 or more credits do not need to complete the first year experience courses listed above. Instead, they should enroll in the INT300 – Integratus Transfer Bridge course.

       

      Oral Communication

      Each student must complete one of two oral communication courses: 

      • COM202 Communication Fundamentals
      • COM204 Public Speaking for the Professional 

      Note: Students only need to complete ONE of the oral communication courses listed above, not both. 

       

      Cultural Engagement Experiences 

      Students must complete two semester long cultural engagement experiences, or one year long cultural engagement experience. 

      • CE101 or CE102 – Semester long course enrollment. Students should be enrolled in the course concurrently with experience. Reflections of experience are due by the incomplete deadline of the following semester. Both can be done in the same semester if there are two different experiences.
      • CE103 – Year long course enrollment. Students should be enrolled in this course during the final semester of their experience. Reflections of experience are due by the incomplete deadline of the following semester. 

       

      Cultural engagement experiences encourage students to integrate an awareness of how culture shapes worldview and acts to develop shared meanings among members of social groups. Through interaction with a culture they can identify as different from their own, and by reflecting on that experience, students build these experiences into their growth in the areas of Identity Development  and Community Engagement. Reflections from the experience will be incorporated into the Portfolio, which is finalized during the Capstone course.

      Please see the updated listing of pre-approved CE experiences. Students must enroll/register for the experience itself AND CE101/102 to complete the requirement. 

       

      Wellness Credits 

      Two Wellness experiences are required, which may consist of any combination of the following:

      • Participation in a varsity sport for at least one full season (maximum of 1 Wellness experience can be earned using this option) 
      • Any Physical Education/Lifestyle (PE) course
      • Any 0 cr. or 2 cr. Dance course (DA)
      • Can be subbed in (send image of valid certification to integratus@smumn.edu with request):
        • CPR Training
        • Mental Health First Aid Certifications

      Capstone – CAP499

      Capstone culminates the Integratus Program and the undergraduate experience at Saint Mary’s. The capstone course contains a community engagement project. Interdisciplinary teams of students, with the support of a faculty mentor, apply their thinking and efforts to real-world problems and present their findings, solutions, and suggestions.

      It is expected that the integratus courses which came before will be resources that are channeled into the Capstone experience. All integratus courses do not need to be completed before enrolling in the Capstone course. Students will also complete their Integratus Portfolios during the capstone course. 

      Prerequisite: Senior standing

      Minor

      The Integratus Minors provide an opportunity to bring different disciplinary lenses to address a complex, real-world issue. Any one of the Integratus program’s four interdisciplinary minors, when coupled with your major field of study, will help you look at challenges and opportunities with a new perspective. All students  who are not in the honors program are required to declare one of the following minors: 

       

      Self, Society, and the Sacred

      What is our responsibility to ourselves, our society, the natural world, and the sacred? In this minor, you will examine how people from a variety of times and cultures have explored these questions and begin to develop answers of your own.

      Environmental Sustainability

      We understand “environment” as the biological, economic, and cultural surroundings on which we depend and with which we interact. What resources are available to us, and how do we exercise wise stewardship of them?

      Global Diversity and Social Justice

      This minor will focus on diversity of populations, the distribution of resources, and issues of global and social justice.

      Creativity and Inquiry

      How do you see? How do you know? How do you create? This integrated minor examines the role of inquiry, intelligence, creativity, and innovation in human endeavors.

      Disciplinary area requirements: 

      • 24 Total Credits to complete the areas–all areas must be completed
      • 18 of these credits MUST be within student’s chosen minor
        • Note: The preference is that students take all 24 credits within their chosen minor, but we know that isn’t an option sometimes. 
        • Up to two courses (or two + lab) can contribute to the minor from any area
        • Transfer credits can apply here–course equivalents can be approved to plug directly into the minor audit; other transfer courses can fulfill area requirements outside the minor
        • For courses that should appear in both the major and Integratus Minor audit, CAMS does not want to plug the course in twice. If you want it to show up, you can call the registrar’s office and ask them to type it in manually. 
        • 9 Credits MUST be upper division within the student’s chosen minor

      The minor can be declared at any point in the student’s college career, but we encourage all students to declare as soon as they decide. 

      Lasallian Honors Pathway – alternate pathway through Integratus 

      Lasallian Honors Pathway (PDF)

      • LH110 – anchor course 
      • Writing and oral com embedded in the program
      • CE101/102 – sophomore year, but embedded in the program

      The minor can be declared at any point in the student’s college career, but we encourage all students to declare as soon as they decide.

      If you have questions regarding Integratus, please contact: Integratus@smumn.edu

      Transfer Students

      Transfer student evaluations
      Transfer student evaluations for credit equivalencies can be requested through the Registrar’s office (registrar-win@smumn.edu). Credits earned with a grade of C or better are accepted in transfer and apply toward the 120 credit graduation requirement. The course numbering at the transfer institution determines if the transfer credits are counted as lower division credits or upper division credits, even if the comparable course at Saint Mary’s is different.

      INT300: Integratus Transfer Bridge

      A new course developed Fall 2021 to assist in the transition of transfer students to Saint Mary’s. Students who transfer with 24 or more credits are required to register for INT300: Integratus Transfer Bridge instead of the First- Year Experience. Those with 23 or less transfer credits will be required to complete the First- Year Experience.

      Course Substitutions and Exceptions 

      Transfer credits may be substituted for Saint Mary’s requirements (major, minor, Integratus). Pre-approval for transfer credits substitutions is recommended. Departments may limit the number of major or minor transfer courses accepted. For major and minor substitutions or prerequisites, contact the department chair of the respective major or minor. For Integratus substitutions (meaning courses transferring from another institution), contact Carolyn Ayers, Associate Dean for General Education (integratus@smumn.edu).

      Peer Adviser 

      Students who have questions are encouraged to reach out. Our transfer Peer Adviser, Sydney Green (smgree18@smumn.edu) is available to assist in informing students of the processes of transferring credits to Saint Mary’s.

      Course Withdrawal

      Once the Add/Drop period is over, a student will need to withdraw from the course, there isn’t an option to add or drop a course. When a student withdraws from a course, the student receives a grade of W on their official transcripts. Students are allowed to withdraw from a semester length course up until the 12th week of classes.

      To withdraw from a class, students must consult with their adviser, or an adviser in the Student Success Center. 

      • Students can complete course withdrawal by having their course instructor and adviser email the Registrar’s office of this change (registrar-win@smumn.edu) or complete the Course Withdrawal form located outside the Registrar’s Office located in Saint Mary’s Hall and/ or Student Success and First Generation Initiative Office.
      • After consulting with an adviser, students should also consider consulting financial aid, athletics, international center, and/or residence life if withdrawing from the course puts them below 12 credits. 

      Add Drop vs. course withdrawal

      Add/Drop period is the first week of classes at the beginning of the semester where students receive no penalty for changes made to their schedule. 

      Once the Add/Drop period is over, a student will need to withdraw from the course, there isn’t an option to add or drop a course. When a student withdraws from a course, the student receives a grade of W on their official transcripts. Students are allowed to withdraw from a semester length course up until the 12th week of classes.

      Financial aid deadlines here

      100% refundable through the end of the add/drop period. (September 7, 2021)

      75% refundable through the end of the third week of the semester. (September 17, 2021) 

      50% refundable through the end of the sixth week of the semester. (October 8, 2021) 

      No refund after the sixth week of the semester.

      Note: Special course/lab fees are 100% refundable until the Add/Drop deadline (September 7). No refunds are available after that date for semester length courses.

      Last day to withdraw from a course for FA21

      The last day to withdraw from a semester-long course is Monday, November 22. 

      My Advisees

      Accessing your advisee list: 

      To access your advisee list, go into your portal home page. From the home page, select the ‘Faculty & Staff Portal’ dropdown menu and choose ‘My Students’. If the dropdown, ‘My advisees’ is selected, a list of your students will populate. Your former advisee(s) with a new declared date will drop off your list at the end of the semester.  

      Emailing your advisees from the portal: 

      • From the portal homepage, click on the “Academic” heading then select “Email Students.”
      • Your advisees will be selected by default.

      Advisee not listed? 

      If one of your Advisees is not listed, 

      1: make sure they are declared 

      • In order for a declaration to be official, there must be a “Declared On” date listed next to each declaration. If there is no “Declared On” date, then a student has not officially declared their major.

      2: If the student has already declared, contact the registrar (registrar-win@smumn.edu)

      Advisee Concerns, Absences, or Withdrawals 

      If you have any concerns, absences, or are notified of a student’s intent to withdraw from the university, please submit an early alert. The earlier an at-risk student is identified, the better the prognosis for student success and increase of retention. The early alert form can be found in your portal, under “Faculty & Staff Portal”, and click “Student Early Alert”.  A member of the early alert team will be in contact with you and the student.

      Course Substitutions

      Occasionally, a student will need to substitute a course. Substitutions should only be sought after as a last resort option and in circumstances where a student could not meet requirements any other way. As the student’s adviser, you will play a role in facilitating the course substitution process. Please follow the steps below: 

      1. Contact the department chair for the course – not the individual instructor – requesting the substitution. If you are looking for a substitution for an Integrated course, please contact Dr. Carolyn Ayers (integratus@smumn.edu). 
      2. If approval is granted by the department chair, inform the registration of the student’s name, ID number, and which course is being substituted. 

      More Transfer Credit information, including credit breakdown for Integratus requirements for transfer students, can be found in the catalog under Transfer Credit Policy.

      Department Chairs, 2021-2022

      • Biology – Deb Martin
      • Business and Communication – Zak Mayo
      • Chemistry – Nathan Lien
      • Education – Michael Lovorn (Acting chair
      • Language, Literature, and Culture – Chris Michener
      • Fine and Performing Arts – Ned Kirk
      • Mathematics, Computer Science, and Physics – Darren Row
      • Theology and Philosophy – Fr. Robert Horihan (Acting chair)
      • Psychology and social Sciences – Daniel Bucknam (Psychology), Valerie Edwards Robeson (Social Sciences)
      Declaration: Major, Minor, Integratus Minor, Honors

      Where to find the declaration form:

      Step 1: Login to your faculty portal: https://faculty.smumn.edu

      Step 2: From the home page, select the ‘Faculty & Staff Portal’ dropdown menu and choose ‘My Forms’ from the list

      Step 3: Click on the form that applies to you

      Notes:

      • All faculty with portal access can access the forms. Department Chairs were named the point person to complete the form with students, however, each department, can decide who fills out the form with students.

      • The forms are only accessible via the faculty portal so students do not have access to the forms.

      • Email addresses must be entered correctly including ‘@smumn.edu’.

      • The following individuals will receive a copy of the completed form for record purposes:

        • The Registrar’s Office

        • The Department Chair or Integratus Minor Coordinator

        • The student

        • The newly assigned adviser

        • The student’s former adviser

      Early Alerts

      Faculty and staff who report students through the early alert system play an important role in the university’s retention efforts. Alerting the Early Alert team to a situation provides an opportunity for additional outreach to students who could be struggling.

      To submit an “Early Alert” report, log-in to the faculty  portal and click “Student Early Alert” in the left hand column. Directions and the early alert form will appear. Please fill-out the form completely. The student will be contacted by a member of the early alert team.

      If you have questions or would like to speak with someone in person, please contact Joe Dulak.

      Joe Dulak, Director of Learning Assistance and First Generation Initiative, Early Alert Case Manager
      Office: 70L Griffin Hall
      Phone Ext.: 1414
      E-mail: jdulak@smumn.edu

      Legacy Program (Old General Education Program) - Not for students who started after FA18

      Disclaimer- archived file and not for use.