Faculty Resources

Academic Advising

Advising and Registration Resources for Faculty

This page has been developed to assist you in your role as a faculty adviser. It contains general information regarding advising and has been designed to serve both as a reference during the advising season as well as a resource containing other pertinent information regarding your role as an adviser. 

Fall 2021 Registration

  • Advising Begins: Monday, March 15th
  • Seniors: Monday, March 29th
  • Juniors: Tuesday, March 30th
  • Sophomores: Wednesday, March 31st
  • First-Years: Thursday, April 1st

Students should check their portal for their specific registration time.

Summer 2021 Registration

  • Opens for all students on Monday, March 29th

Classification of Students:

0-23 earned credits: First Year
24-55 earned credits: Sophomore
56-86 earned credits: Junior
87+ earned credits: Senior

Live Q&A:

Wednesday, March 10th from 12-1 via zoom 

Registration Tutorial

Watch the video below to see the registration process from the student portal view:

Registration Holds

Watch the video below to learn more. Students should contact Cardinal Central with questions regarding holds.


Academic Advising Notes

View the Academic Advising Notes for:

  • Important dates and reminders
  • How should students withdraw from a course online
  • How to access the Declaration Forms online
  • How to address questions regarding transfer credits
  • Updates, Course Changes, & New Courses (within Integratus & Departments)

Legacy General Education Program Advising Notes

Setting up online appointments

Google Meet
Watch this Google Meet video to learn how to invite others to join your meeting and how to add the meeting link to a calendar invitation. This is a great option if you already have an appointment set or know the appointment date and time and want to get it set yo virtually.

Create a zoom account. Be sure to use your SMUMN email.
Watch this Zoom instructional video to learn how to make your google calendar appointments zoom appointment by the click of a button!

Google Calendar Appointment Slots & Sharing Your Calendar Link
Watch this Google Calendar instructional video to create appointment slots on your google calendar and how to share a link to your calendar with students to allow them to sign up for a time that works in their schedule.
Note: students will only see your available appointments when they click your calendar link. They will not see any other details/appointments on your calendar. Don’t forget to make your appointments zoom appointments as you create them.

Your advisee email list

  • From the portal homepage, click on the “Academic” heading then select “Email Students.”
  • Your advisees will be selected by default.
  • Note the dropdown menu halfway down the page. This allows you to change from your advisees to a class email roster as well if needed.

Advisees not returning/not planning to register, or advisees not responding to you

If advisees communicate they do no plan to return OR if you cannot get a response from your advisee, please submit an early alert and we will follow-up with the student.

Transfer Credits & Substitution Requests

Use the key below to determine who your advisee should contact based on the course they hope to take:

  • Major or Minor – Department Chair of the major or minor
  • Integratus – Associate Dean for General Education
  • Legacy General Education Program – Associate Dean of General Education

More Transfer Credit information, including credit breakdown for Integratus requirements for transfer students, can be found in the catalog under Transfer Credit Policy (catalog link).

Major, Minor, and Integratus Declaration Guide

Where to find the declaration form:

Step 1: Login to your faculty portal: https://faculty.smumn.edu

Step 2: From the home page, select the ‘Faculty & Staff Portal’ dropdown menu and choose ‘My Forms’ from the list

Step 3: Click on the form that applies to you


  • All faculty with portal access can access the forms. Department Chairs were named the point person to complete the form with students, however, each department, can decide who fills out the form with students.

  • The forms are only accessible via the faculty portal so students do not have access to the forms.

  • Email addresses must be entered correctly including ‘@smumn.edu’.

  • The following individuals will receive a copy of the completed form for record purposes:

    • The Registrar’s Office

    • The Department Chair or Integratus Minor Coordinator

    • The student

    • The newly assigned adviser

    • The student’s former adviser

Submitting Early Alerts

Faculty and staff who report students through the early alert system play an important role in the university’s retention efforts. Alerting the Student Success Center to a situation provides an opportunity for additional outreach to students who could be struggling with any number of issues that are affecting their class attendance and academic performance.

To submit an “Early Alert” report, log-in to the faculty portal and click “Student Early Alert” in the left hand column. Directions and the early alert form will appear. Please fill-out the form completely. The student will be contacted by a member of the early alert team, which meets weekly.

If you submit a concern about a student in your class, messages to the student from an early alert team member will instruct the student to speak to you, the instructor, about the situation. We believe that you are the first and most important point of contact for the student.

If you have questions or would like to speak with someone in person, please contact Joe Dulak.

Joe Dulak, Director of Learning Assistance, Tutor Coordinator, Early Alert Case Manager
Office: 70L Griffin Hall
Phone Ext.: 1414
E-mail: jdulak@smumn.edu